Conwy County Borough Council is a Data Controller registered with the Information Commissioner’s Office.
The service that will be processing (using) your personal data is Corporate Communications and Marketing - Press Office.
The reason (purpose) it is necessary to process your personal data
We will use your personal information for the following purposes:
- to send you press releases and statements
- to send emergency communications from Conwy County Borough Council
- to share information of public interest
The personal data that will be collected and processed
Your name, media organisation, email address and phone number.
The lawful basis for processing your personal data
(a) Consent
How/where your data is stored
The data is stored internally.
How long your data will be held for
We will securely dispose of any personal information if you leave your media organisation or if you inform us that you no longer wish to receive information.
We aim to keep your information accurate and up to date. You can help us to do this at any time by letting us know if any of the information you have given us, such as your address, changes.
Who your data may be shared with
Your personal information may be shared, where appropriate and relevant, with services within Conwy County Borough Council or with external partners we work with, for the purposes of responding to press enquiries or to issue press releases/statements. They will only have access to your information if it is necessary to perform a task in the public interest.
Your data rights
In law you have a range of rights over your personal data which include:
- the right to be informed
- the right of access to the personal data we hold about you
- the right to correct any inaccuracies within the personal data we hold
- the right to have your personal data deleted when it is no longer required
- the right in limited circumstances to restrict how your personal data is used
In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw that consent at any time.
Please also see the Conwy County Borough Council Full Privacy Notice.
Any other relevant information
We only collect, hold and use personal information where it is necessary and fair to do so. We will keep your personal information secure and safe, and we will not keep your information any longer than necessary. We will securely dispose of any personal information if you leave your media organisation or if you inform us that you no longer wish to receive information.
Service contact
To exercise any of your rights under the Data Protection legislation please contact us:
- by email: pressoffice@conwy.gov.uk
- by telephone: 01492 576007
- by post: Press Office, Conwy County Borough Council, PO Box 1, Colwyn Bay, LL29 0GG
Information Governance Unit
If you have any other questions about how your personal data is used, or you wish to exercise any of your rights referred to above, please contact the Information Governance Unit:
- by email: info-gov.unit@conwy.gov.uk
- by telephone: 01492 577215
- by post: Information Governance Unit, Conwy County Borough Council, PO Box 1, Colwyn Bay, LL29 0GG
If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the Information Commissioner’s Office:
- by email: wales@ico.org.uk
- by post: Information Commissioner's Office - Wales, 2nd Floor, Churchill House, Churchill Way, Cardiff, CF10 2HH