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Home Council Voting and Elections Annual Canvass 2019

Annual Canvass 2019


Summary (optional)
Every year the Council has a voter registration campaign, called the annual canvass and this year it is starting on 6 August 2019 and will last until 30 November 2019.
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What is the annual canvass?

In order for the electoral register to be updated and checked we carry out the annual canvass which is a voter registration campaign. We write out to every property in Conwy asking you to confirm whether the details that we hold for your property on the electoral register are correct. We then publish a new electoral register on the 1 December 2019.

How will we contact you?

Every property within Conwy will be sent an Annual Household Enquiry Form in the post. It is an A3 form which lists the people that we have registered on the electoral register at that property that are eligible to vote. It may also list 16/17 years olds who will be eligible to vote once they turn 18. If the form is blank, then it means that we do not have anyone registered at the property.

What do I need to do when I receive the Annual Household Enquiry Form?

It is important that you read the form carefully and check that everyone that is living in your property (that is eligible to vote) is listed. If there is information missing then you need to contact us to let us know. If there are any 16/17 year olds at the property that are not listed then we need to have their details too. If all the information is correct then you also need to confirm that to us. We would appreciate a response by 5 September 2019 so that a reminder form is not sent out.

How do I confirm or update the information on the Annual Household Enquiry Form?

Online - to add, delete or amend details.

* You will need the security code (2 parts) either printed at the bottom of page 1 or the top of page 2.*

  • Step 1 – Log on to www.householdresponse.com/conwy
  • Step 2 -  Enter your unique security code (2 parts) and postcode.
  • Step 3 – Read the information on the screen and follow the instructions.
  • Step 4 – Continue through the process until it asks you to confirm and finish.

Once you have completed this process, the Electoral Registration office will receive this information. If further action is required then the Electoral Registration office will write out to the individual.

Freephone Automated Telephone Service -  can only be used to confirm details are correct.

* You will need the security code (2 parts) either printed at the bottom of page 1 or the top of page 2.*

  • Step 1 – Call 0800 197 9871
  • Step 2 – Key in your unique security code
  • Step 3 – Follow the instructions over the phone

Once you have completed this process, the Electoral Registration office will receive this information. If further action is required then the Electoral Registration office will write out to the individual.

Text – can only be used to confirm details are correct

* You will need the security code (2 parts) either printed at the bottom of page 1 or the top of page 2.*

  • Step 1 – Text NOCHANGE followed by your security code to 80212 (if nobody is eligible to vote include a reason after your security code e.g. empty, business, 2nd home, none, other)

Once you have completed this process, the Electoral Registration office will receive this information. If further action is required then the Electoral Registration office will write out to the individual.

Return by Post - to add, delete or amend details

  • Step 1 – Hand write any changes or additions on the form. If you want to delete anyone put a line through their name. If nobody is eligible to vote at the property please fill in the “nobody eligible to vote” section on page 3.
  • Step 2 – Read the declaration at the bottom of page 3 and sign in the box. If you do not sign the form then we will have to send it back to you for signing.
  • Step 3 – Place in the pre-paid envelope provided. You do not need to put a stamp on it.
  • Step 4 – Put in the post or return to Bodlondeb, Conwy, LL32 8DU

Once you have completed this process, the Electoral Registration office will receive this information. If further action is required then the Electoral Registration office will write out to the individual.

What happens once I return my Annual Household Enquiry Form?

Once we have processed the information we will check it against the electoral register. If there are any additions, deletions or amendments this will be updated on the electoral register.

If you have added someone to the property then we will send them an Invitation to Register form in the post which asks them to provide further information, such as date of birth and national insurance number. This is so that we can confirm their identity. See below for more information.

If you tell us someone has moved away, we will send each individual a further letter so that we have confirmation that they have moved away. This is because we're required to have two pieces of evidence to remove someone from the electoral register.

What if I do not respond?

If you do not respond to the Annual Household Enquiry Form and the reminder, then a canvasser (an officer from the council) will call at your property to confirm with you in person.

Invitation to Register Form

If you have been added to a property we need a response to this form in order to complete your electoral registration. You will not be added to the electoral register until we have received this information. You can also do this on line by visiting www.gov.uk/register-to-vote. You will need your national insurance number and date of birth to complete this process. This is so that your identity can be confirmed against the Department for Work and Pensions records.

The legal part of electoral registration

Electoral law is vast and fragmented but this report summarises the law in regards to responding to the registration forms sent to you: http://researchbriefings.files.parliament.uk/documents/SN06940/SN06940.pdf.

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