The Medical Examiner will issue a Medical Certificate Cause of Death (MCCD) to the Registrar.
The Medical Examiner provides an independent scrutiny of all deaths that are not investigated by the coroner. The Medical Examiner will ensure that an accurate cause of death is recorded, identify any concerns surrounding the death itself which can then be further investigated by the care provider or Coroner if required, and take the views of the bereaved into consideration. The Medical Examiner will liaise with the next of kin prior to issuing the MCCD to the Registrar.
If the death occurred in Conwy and the Medical Examiner has issued the MCCD, the Register Office will contact you to make an appointment to register the death.
Who can register a death?
Please see below a list of individuals who can register a death:
- A relative or partner
- A person who was present at the death
- An occupier of a communal establishment
- The person arranging the funeral if there are no relatives available
In preparation for the death registration appointment please make sure you know the information listed below. You might find it helpful to write it down in advance, or have documents such as passport, birth certificate, and marriage certificate (if applicable) on hand.
Details of the deceased:
- Date and place of death
- Full name of the deceased, including maiden surname(if applicable)
- Any other names the deceased was otherwise or previously known by
- Date and place of birth
- Occupation and whether they were retired
- Full name, date of birth and occupation of the deceased person’s spouse (if applicable)
- Address
Where can I register a death?
Deaths occurring within the County Borough of Conwy have to be registered at Llandudno Town Hall by appointment.
Registering a Death by Declaration:
If you are unable to attend the Register Office in Llandudno you can make an appointment to attend any Register Office within England or Wales to register the death by declaration. The Registrar will record the details and send your signed declaration to the registrar in the district where the death occurred.
Registering a death in this way may unfortunately cause a delay to the funeral, as the necessary documents will not be issued to the person attending the register office. It is advisable to discuss arrangements with the funeral director and the register office staff so as to avoid any unnecessary delay.
Tell Us Once Service
As part of your appointment you will be offered the Tell Us Once service. This service is free of charge and will notify certain government organisations and the local Council of the death and make it easier and simpler to sort out the deceased’s affairs. Conwy County Borough Council may also notify other departments within the Local Authority that may need to update their records.
Documents to bring with you:
- Deceased’s (and Spouse if applicable) National Insurance number
- Deceased’s UK passport
- Deceased’s Bus Pass
- Deceased's Blue Badge
- Deceased’s Driving Licence
We will also ask for contact details of the:
- Next of Kin
- A surviving husband, wife or civil partner
- Person dealing with their estate
Tell Us Once (More Information)
What Documents will the Registrar give me?
- Certified copies of the Death Entry (Death Certificates) - there is a fee for these certificates, and is payable over the phone prior to your appointment.
- You can always get more certificates from the Register Office in the future.
- A green form to pass on to the funeral director (if the Coroner has not already issued the document)
- If you have used the Tell us Once service - a letter confirming all the departments that have been informed
Additional Information