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Home Council Access to Information Privacy Notices Consultation on the Local Housing Market Assessment Privacy Notice

Consultation on the Local Housing Market Assessment Privacy Notice

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Article 13 of the UK GDPR requires that a Privacy Notice be provided to individuals informing them of the information below relative to the processing of their personal data.
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Privacy Notice


Conwy County Borough Council is a Data Controller registered with the Information Commissioners Officer.

The Service who will be processing (using) your personal data is:

Housing Strategy

The reason (purpose) it is necessary to process your personal data is:

Undertaking consultation on the draft Local Housing Market Assessment (LHMA) 2022-2037.

A separate survey will ask equalities monitoring questions. The survey will be optional. 

The personal data that will collected and processed is:

Equalities monitoring questions will be asked in a separate survey which will be optional. This information will be collated to produce a summary report. The summary report will be used to evaluate and help draw out thematic actions to be included in the final Plan. This data will be collected via an anonymised basis and no ability to link to an individual. 

The lawful basis for processing your personal data is:

(see Lawful basis for processing | ICO)

a)    Consent  

Details of any special category data collected and processed (if any):

Equalities monitoring questions will be asked in a separate survey, which will be optional. 

  • Age
  • Gender
  • Disability
  • Ethnic group
  • Gender assigned at birth
  • Sexual orientation
  • Marital / civil partnership status
  • Religion
  • Pregnancy / maternity leave
  • Unpaid carer
  • Preferred language 

The lawful basis for processing your special category data is:

(see Special category data | ICO


a)    Explicit consent 

How/where your data is stored:

An online questionnaire will be available. The survey responses will be collated on the Gov Services platform. Conwy County Borough Council use a variety of different systems to store and process your data, some of these are hosted internally, whereas others are hosted by 3rd party organisations on cloud based hosting within the European Economic Area (EEA).

Where feedback is provided by email or via the drop in sessions, the information will be held in a Word document, and will be stored on our internal storage. 

How long your data will be held for:

Current year plus 1. 

Who your data may be shared with:

Information from the consultation will be used to update the draft LHMA.  Once approved by the Council’s Economy and Place Overview and Scrutiny Committee, and Cabinet, this document will be available on the Council’s website.

Your data rights:

In law you have a range of rights over your personal data which include:

  • the right to be informed
  • the right of access to the personal data we hold about you.
  • the right to correct any inaccuracies within the personal data we hold.
  • the right to have your personal data deleted when it is no longer required.
  • the right in limited circumstances to restrict how your personal data is used.
  • the right to object to the use of your personal data.

In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw that consent at any time.

Please also see the CCBC Full Privacy Notice:

Conwy County Borough Council Full Privacy Notice - Conwy County Borough Council

Any other information relevant (if required):

We will not contact you in relation to your consultation response, unless you specifically ask us to do so.

Service contact:

If you have any questions re the above please contact Anna Williams, Affordable Housing Officer (Housing Strategy / 01492 576274)

Information Governance Unit:

If you have any other questions about how your personal data is used or you wish to exercise any of your rights referred to above please contact:

Conwy County Borough Council
Information Governance Unit
PO Box 1 Conwy LL30 9GN

01492 574016/577215

If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the:

Information Commissioner’s Office – Wales 2nd Floor
Churchill House
Churchill Way
CF10 2HH


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