Conwy County Borough Council is a Data Controller registered with the Information Commissioner's Office:
The Service who will be processing (using) your personal data is:
Economy and Culture Service, Leisure Services.
The reason (purpose) it is necessary to process your personal data is:
To determine your suitability for a role within the Service.
The personal data that will be collected and processed is:
Identification documents for the purpose of processing an Enhanced Disclosure and Barring Service check.
The lawful basis for processing your personal data is:
(See https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/ )
(a) Consent: the individual has given clear consent;
(b) Contract: the processing is necessary for a possible employment contract with the individual;
(c) Legal obligation: the processing is necessary for compliance with the law, namely:
- Part V Police Act 1997;
- Safeguarding Vulnerable Groups Act 2006;
- The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Details of any special category data collected and processed (if any):
The lawful basis for processing your special category data is:
How/where your data is stored:
Information will be held securely on CCBC network.
How long your data will be held for:
Successful candidate information will be held securely on the CCBC network and confidentially disposed of 6 years after their employment with the authority ceases.
Unsuccessful candidate information will be confidentially disposed of after the employment process is complete (i.e. immediately after the successful candidate takes up the post.)
Who your data may be shared with:
Externally with Personnel Checks (our processing agency) and the Disclosure and Barring Service.
Your data rights:
In law you have a range of rights over your personal data which include:
- the right to be informed;
- the right of access to the personal data we hold about you;
- the right to correct any inaccuracies within the personal data we hold;
- the right to have your personal data deleted when it is no longer required;
- the right in limited circumstances to restrict how your personal data is used;
- the right to object to the use of your personal data.
In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw consent at any time.
Please also see the CCBC Full Privacy Notice:
Any other information relevant (if required):
Lia Dawson, Senior Business Managment Officer.
Information Governance Unit:
If you have any other questions about how your personal data is used or you wish to exercise any of your rights referred to above please contact:
Conwy County Borough Council,
Information Governance Unit,
PO Box 1,
Conwy LL30 9GN
Tel: 01492 574016 / 01492 577215
If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the:
Information Commissioner's Office - Wales,
Cardiff CF10 2HH