Privacy Notice - Pride in Place Programme

Introduction:

Conwy County Borough Council is a Data Controller registered with the Information Commissioners Officer.

https://ico.org.uk/ESDWebPages/Entry/Z4738791

The Service who will be processing (using) your personal data is:

The Service that will be processing (using) your personal data is: Conwy County Borough Council, as the accountable body to UK Government for the Pride In Place Programme Llandudno neighbourhood area

The reason (purpose) it is necessary to process your personal data is:

We process personal data to deliver and manage the Pride in Place Programme for Llandudno. This includes:

• Recruiting the Independent Chair and Board Members (Conwy County Borough Council in conjunction with the Member of Parliament for Bangor Aberconwy and Chairs upon selection)
• Supporting Board governance and administration
• Contacting you regarding meetings, events, documentation, and programme updates
• Processing eligible expenses
• Ensuring transparency, fairness, and accountability in the programme’s operation

The Pride in Place programme is a community led regeneration programme supporting local people to help shape future investment and decision making in their neighbourhood. Llandudno is one of the areas receiving up to 10 years of UK Government investment under this programme.

The personal data that will collected and processed is:

• Name
• Address
• Email address
• Telephone number
• Recruitment related information
• Bank details (only if you claim expenses)

The lawful basis for processing your personal data is:

(see Lawful basis for processing | ICO)

(a) Consent – for the collection of personal data and, where relevant, for processing bank details for expenses payments.

(e) Public task – to perform tasks carried out in the public interest, linked to CCBC’s role in delivering and administering UK Government funded programmes, including Board recruitment, governance, and programme management.

Details of any special category data collected and processed (if any)

We may collect the following special category data for equalities monitoring (voluntary):

• Age
• Race/ethnic origin
• Sex
• Disability
• Religion
• Language
• Caring responsibilities
• Served in Armed Forces

The lawful basis for processing your special category data is:

Equalities monitoring information is processed under:

• Explicit consent (UK GDPR Article 9(2)(a))

Completion of monitoring data is optional, and you may withdraw consent at any time by contacting the service.

How/where your data is stored:

Conwy County Borough Council use a variety of different systems to store and process your data, some of these are hosted internally, whereas others are hosted by 3rd party organisations on cloud based hosting within the European Economic Area (EEA)

How long your data will be held for:

Your personal data will be retained in line with CCBC’s corporate retention schedule for programme governance records and recruitment information. Your personal data will be held for up to seven years from closure of the Pride In Place Programme 2037.

Who your data may be shared with:

Your information may be shared with:

• The local MP’s office – to support the recruitment of the Board Chair and Board Members
• The Llandudno Neighbourhood Board Chair and Vice Chair – once appointed
• Internal CCBC officers supporting the Pride in Place programme
• External auditors or Welsh or UK Government Departments if required for assurance or monitoring
• Law enforcement or regulatory authorities where required by law

Bank details will not be shared outside CCBC’s finance processes.

Data will not be sold or used for any other purpose.

If your personal information is transferred outside the European Economic Area (EEA) for any reason we will ensure that safeguards are in place to protect it to at least the same standard applied within the EEA.

Artificial Intelligence, Machine Learning and AI Large Language Models (GenAI) such as ChatGPT, Bard, Bing or other similar tools We do not intend to use AI to process the personal data

We do not intend to use AI to process the personal data

Your data rights:

In law you have a range of rights over your personal data which include:

• the right to be informed
• the right of access to the personal data we hold about you.
• the right to correct any inaccuracies within the personal data we hold.
• the right to have your personal data deleted when it is no longer required.
• the right in limited circumstances to restrict how your personal data is

   used.

• the right to object to the use of your personal data.

In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw that consent at any time.

Please also see the CCBC Full Privacy Notice:

Conwy County Borough Council Full Privacy Notice - Conwy County Borough Council

Any other information relevant (if required):

Service contact:

Information Governance Unit:

If you have any other questions about how your personal data is used or you wish to exercise any of your rights referred to above please contact:

Conwy County Borough Council
Information Governance Unit
PO Box 1 Colwyn Bay LL29 0GG

info-gov.unit@conwy.gov.uk

01492 574016/577215

If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the:

Information Commissioner’s Office – Wales 2nd Floor
Churchill House
Churchill Way
Cardiff
CF10 2HH

Email: wales@ico.org.uk